Personal Assistant

Apply now Job no: 610124
Work type: Permanent Full Time
Location: Melbourne
Categories: PA/EA and Administration

Working for AMP Life

AMP Life is Australia and New Zealand’s largest life insurer, with assets of over $31bn and over 2.4 million clients. AMP Life is transitioning its business model to be an in-force specialist life insurer, with a focus on providing existing clients in Australia and New Zealand with risk insurances (income protection, disability and life), traditional life insurances and mature life insurance investments. We are a client centric and deeply human organisation and we work to help our clients realise their best life. We focus on the client experience, retention, investment outcomes, and running an efficient business model to drive client advocacy and profitable performance outcomes.

Purpose of the role

To contribute to the success of the AMP Life Senior Leadership Team by providing high quality administrative support and working in a highly organised and collaborative way with all members of the team including the broader administrative support team across AMP Life. Your role will be the day-to-day contact and coordination point for the senior leaders and their teams reporting to the Executive Assistant for AMP Life.

Main focus areas

  • Maintaining day-to-day diary management for the GMs/Heads
  • Assist with adhoc administration for the team; new starter set ups, relocations, rollout of software enhancements (eg: Office365), etc
  • Arrange travel for the GM/Heads of and team members, as required
  • Update and maintain email distribution groups for your team
  • Provide timely and effective liaison between Executive Assistants and Personal Assistants and leadership teams across AMP Life
  • Actively respond to requests in the AMP Life Assistant mailbox
  •  Actively participate in the administrative management of the floor (eg: mail deliveries, stationery, general floor maintenance, kitchen supplies etc)
  • Maintenance of files, filing, and correspondence (email and hard copy)
  • Handle confidential and sensitive information
  • Administration of expenses: reconciliation of charges to cost centres, payment of corporate AMEX cards, MyBill, eGem invoicing and budget accruals for the GM/Heads
  • Meetings: set up and coordinate team meetings, distribute agenda and documentation and attend, take action items, when required
  • Relationship management with key stakeholders and their Assistants
  • Promote knowledge sharing, communication and efficiencies within the team

Person specific capabilities

  • Strong team player with a sense of humour
  • Excellent organisational and administrative skills
  • Solid communication skills - ability to deal with a range of people at different levels
  • Self-starter who has a proactive approach and a proven ability to use initiative
  • Able to work autonomously
  • Attention to detail and follow through
  • Results and quality focused
  • Work with changing priorities
  • Approachable with an open communication style

Experience required

  • Able to work under pressure in a constant changing environment Experience required
  • Relevant experience in a Personal Assistant and/or Administration roles
  • Advanced - Word, Excel, Outlook and PowerPoint skills

Wellbeing & Benefits

As a company that values wellbeing, we offer a range of great benefits to support you financially, professionally and personally. These include access to a wide range of flexible working options including the ability to purchase extra leave, retail discounts, onsite wellbeing centre including a gym (Sydney Office), Employee Assistance Program, competitive home loan rates, leading superannuation contribution, discounted financial advice and personal insurance.

Inclusion & Diversity

AMP recognises individual differences and welcomes people from a variety of life and work experiences. The diversity of our people is core to our ability to innovate, grow and to fulfil our collective aspiration of helping people to own their tomorrow. A natural curiosity, a respect for differences and a growth mindset are valued at AMP.

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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